How to Form a Club/Organization

Application Process

1. Complete the New Club Application Form.
2. Have a faculty/staff advisor complete the Advisor Responsibilities Form.

For more information and step-by-step instructions, please review the Student Activities Policy & Procedure Manual.

Constitution and Bylaws

• List a minimum of five (5) currently enrolled Palm Beach State students who are in good academic standing (GPA 2.0 or higher, according to Section G in the Academic Management Manual).
• Upload a constitution that includes:
  • A statement of purpose
  • Criteria for membership
  • Rules and procedures for operation
  • Disclosure of all off-campus affiliations and associations
  • An explicit statement prohibiting hazing, per Florida Statute 1006.63
• View Constitution and Bylaws Outline

Membership Guidelines

• Membership is open to all currently enrolled students, faculty/instructors or employees at the College, regardless of race, color, age, national origin, religion, gender, marital status, sexual orientation, disability, veteran status, or other legal prohibitions under federal or state law.
• The College reserves the right to limit access, screen participants or establish criteria for participation based on program goals and budgetary limitations.
• Nonstudents are not eligible for membership in any capacity.

Probationary Period

• New clubs must adhere to a six-month probationary period (excluding summer term) during which they are not eligible for student activity funding.
• New clubs are eligible to fundraise to support club efforts if funding is needed during the probationary period.

Religious and Non-Religious Organizations

• In accordance with Florida Administrative Code 6A-14.057, both religious and non-religious students may participate in a club without respect to viewpoint and regardless of whether officers are required to abide by a statement of orthodoxy or faith.

Application Process

Complete the Sports Club Application. 

• Include the following in your application:
  • Statement of purpose
  • Rules and/or procedures of operation
  • Criteria for membership
  • Roster
  • Hazing Statement
    • Please see the College's policy regarding hazing

Club Requirements

• Have a faculty/staff advisor who is a full-time college employee and has the approval of their immediate supervisor.
• Each club member must fill out required documents. (A copy must be retained by the coach/advisor and accessible at all club practices and games in the event of an emergency requiring medical treatment.)
  • Sports Club Activity Release Form
  • Emergency Contact Form
  • Emergency Contact & Medical Treatment Form
• A minimum of five (5) currently enrolled Palm Beach State students must be in good academic standing, GPA 2.0 (according to Section G in the Academic Management Manual).
• All members must be enrolled in a minimum of six (6) credits, and student membership must represent a minimum of 2 campuses.
• Disclosure of all off-campus affiliations and associations affiliated with the student club. The constitution of every student club/organization must have an explicit statement prohibiting hazing per Florida Statute 1006.63.
• Sports Club membership shall be open only to all currently enrolled students meeting the member requirements stated above. Faculty/instructors, or employees at the College may participate, however are prohibited from competing unless enrolled in six (6) credits. Membership in all Sports Clubs is open at the College without regard to race, color, age, national origin, religion, gender, marital status, sexual orientation, disability or veteran status or other legal prohibition under federal or state law. However, the College reserves the right to limit access, screen participants or establish criteria for participation based on program goals and budgetary limitations. Nonstudents are not eligible for membership in any capacity.
• Clubs must adhere to a probationary period, for their first six months (excluding summer term), during which time it is not eligible for student activity funding. However, new clubs are eligible to fundraise to support club efforts if funding is needed during the probationary period.
• Sports Club application forms must be submitted to the Athletics Department Office. The Athletics Department Office and the Sports Club Council shall be responsible for approving or denying applications. If an application is denied, the Athletics Department Manager will provide in writing to the requesting advisor, reason(s) for the denial. In the event a sports club wants to appeal, the club would submit a written appeal to the Vice President of Student Services and Enrollment Management. The Vice President's Office will decide on an appeal date which will include a meeting with the involved parties. The decision rendered from that meeting is final. Note: It generally can take at least a semester for an application to be approved. Students who want to form a sports club should keep this in mind when submitting their application form.
• Approved clubs that fundraise and/or charge students dues for participating must establish a Fund 6 at the college to hold these funds. Coaches, advisors and club members must not hold club funds in personal accounts.
• After approval, the club is required to keep an up-to-date portal and a profile on Engage.

If you would like more information, please contact:

Athletics Department 
Phone: 561-868-3332